For Travel Agents & Agencies
Send Proposals Clients Say Yes To.
Then Run the Whole Booking.
Live itineraries instead of PDFs. A pipeline that moves itself. Invoices from the proposal. Automations that follow up while you sleep.
+30% booking conversion
5 hours saved weekly
Live, trackable proposals
Stripe invoicing
Live demo — click around, it's real
Live demo — tap around, it's real
PDFs Don’t Close Deals
Sending a PDF and waiting?
Send a live itinerary and see the moment they open it
Chasing deposits and follow-ups by hand?
Invoice from the proposal, let flows do the chasing
Reply first, show it live, get the yes in one tap, invoice on the spot. Everything after that runs itself.
A Proposal They Explore, Answer and Pay
Not a PDF in an inbox. A live trip on their phone, and you see every move they make on it.
- Map, days, hotels and transport they can tap through
- Give them options and let them pick: a hotel, an upgrade, a day trip
- Feedback pinned to the exact day or stop it is about
- Deposits, balances and due dates in view, your margin never
- Accept, request changes or decline in one tap, straight into your pipeline
Why it moves the numbers
Reply first, win more
A lead answered in five minutes converts far better than one answered in thirty. New leads sit at the top of your home screen until you reply.
See the proposal being read
Sent, viewed, when, on which device. Follow up the moment they are looking, not a week later.
Get paid without chasing
Deposit invoiced from the proposal, balance on a date, supplier commissions tracked and chased for you.
+30% booking conversion, 5 hours saved a week. What agencies tell us changes when a live itinerary replaces the PDF and the follow-ups run themselves.
Your brand, your domain. Proposals, emails and the client planner all carry your logo, colours and sending domain.
From enquiry to paid booking, with the pipeline moving itself
Enquiry arrives
From your site form, a marketing trip or a lead link, with the source recorded and an SLA started.
Proposal sent
A library trip copied, tailored, sent. You see it opened.
Client says yes
Accept, request changes or decline in one tap. The stage moves on its own.
Invoice and fulfil
Deposit through Stripe, supplier bookings tracked, pre-departure tasks created by rule.
Nothing emails a client without your say. A flow that sends, requests or books saves disabled until you review and enable it.
Margin stays yours. Net cost, commission and margin are visible to the advisor only, never on a client page.
Who sees what
The proposal the client explores, and the workspace only your team sees.
| Capability | Client | Advisor |
|---|---|---|
| Interactive itinerary with map, days, hotels, transport | ||
| Accept, request changes, decline, chat | ||
| Forms, e-signature and traveller details | ||
| Payments view: deposits, balances, due dates | ||
| Structured decisions and approvals | ||
| Viewed tracking, device and time | ||
| Net cost, commission and margin | ||
| Supplier bookings and confirmation states | ||
| Pipeline stage, SLA and attribution | ||
| Finance, profitability and commission tracker |
From Inbox Chaos to One Pipeline
What changes for your agency on day one.
Today
A PDF proposal and days of silence
Leads in email, WhatsApp and sticky notes
Chasing deposits by hand
Follow-ups you meant to send
Supplier commissions tracked in a spreadsheet
Remembering who to call for their next trip
With Rooutie
A live itinerary you see them open
One pipeline that advances itself
Stripe invoices sent from the proposal
Automations that send them for you
Expected, received, overdue, chased in one click
Birthdays, anniversaries and quiet clients ranked for you
What Your Clients Get
A proposal they can explore, answer and pay, in your brand.
A proposal they can explore
Map, day by day, hotels and transport. On their phone, in your brand.
Yes, no or changes in one tap
Accept, request changes, decline or chat. Each answer moves your pipeline.
Forms and e-signature
Traveller details, preferences, booking and legal, signed with name, time and IP.
Payments without your margin
Deposits, balances and due dates, visible to them. Net cost and commission, never.
Live demo
Your Brand. Your Colors. Your Domain.
Full white-label customization so visitors never leave your brand experience.
Your Domain (CNAME)
The planner lives on YOUR subdomain (trips.youragency.com). All SEO juice goes to you.
Custom Colors & Theme
Match your brand perfectly with full color customization.
Custom Fonts & Logo
10+ font combinations to match your brand identity.
Embed or CNAME
Iframe on your existing site or standalone page via CNAME — your choice.
CNAME setup means the planner lives on your subdomain (trips.youragency.com). All SEO benefits go directly to your website — not ours.
Live demo
Built for the Way Agencies Actually Work
From the first enquiry to the client’s next trip.
A pipeline that moves itself
Fourteen stages advanced by what actually happens: form requested, proposal sent, viewed, accepted, booked. Sorted by urgency, not by you.
Answer new leads first
A first-response SLA on every lead, and a home screen that ranks a fresh unanswered enquiry above everything else.
Proposals you can watch
Send a live itinerary. See who opened it, when, on which device. Get accept, changes or decline back into the pipeline.
Invoice from the proposal
Pick the cost lines, send a Stripe invoice for the deposit or balance, track paid and overdue. Charge a saved card within the limit.
Automations with guardrails
Flows triggered by enquiries, views, payments, birthdays and trip dates. Anything that emails a client saves disabled until you review it.
AI that sorts your inbox
Inbound supplier and client emails matched to the right opportunity with the evidence shown. You confirm before anything changes.
Clients who come back
Upcoming birthdays and anniversaries, follow-ups due, unopened proposals and clients you have not spoken to in months, ranked into a list of who to message next.
Feedback pinned to the itinerary
Clients comment on the exact day, stop or transfer. You work through it unresolved first, then send the update.
Your trip library, searchable with AI
Find the right starting itinerary by country, length or tags, or just describe it. Copy it into a proposal without touching the original.
The Full List
What your agency gets, from first enquiry to post-trip follow-up.
Sell
Trackable lead links with channel and campaign attribution
Opportunity pipeline that moves itself, urgency-sorted
First-response SLA on every new lead
Proposals with per-recipient viewed tracking
Client accept, request changes, decline, chat
Public marketing trips with enquiry forms
Fulfil
Trip library copied into editable proposals
Editor Pro: days, hotels, transport, elevation
Structured decisions bound to a client-safe revision
Share readiness checklist before every send
Supplier booking worklist per itinerary item
Task templates, checklists, auto-task rules
Get paid
Stripe invoicing: deposit, balance, full
Saved cards charged within the authorised limit
Commission tracker with aging buckets
Finance KPIs, profitability, lifetime value
Supplier defaults seed commission per line
Client-safe payments view, margin hidden
Run the agency
Clients, travel groups, forms with e-signature
Flows automation with a preset library
AI-assisted inbound email triage
Chat inbox, trip chat, polls and surveys
Campaigns, audiences, your own email domain
Private books or shared pool, holiday cover, handover
All included from day one. No setup fees.
How It Works
Live in days, not months
Tell us about your agency
One email. We reply within a business day with a quote and a plan.
- No setup fees
- A human, not a form
Bring your clients and trips
Import clients, add suppliers with default commissions, build your trip library.
- Clients and groups
- Supplier commissions
Connect Stripe and your domain
Invoices and card charges through Stripe. Proposals and emails from your own domain.
- Stripe payouts
- Your email domain
Send your first proposal
Copy a library trip, send it, watch it get opened, get the yes.
- Viewed tracking
- Accept in one tap
Ready when you are.
Talk to UsSee It Live
Real, working examples — interact with them right here.
Live demo
Live demo
Live demo
A real proposal, live. Open a day, tap a hotel, try the map.
Frequently Asked Questions
Everything you need to know to get started
A live itinerary in your brand: map, day by day, hotels, transport, notes. They can accept, request changes, decline or chat, and every answer moves the opportunity forward for you. They never see your margin or net cost.
Yes. Every recipient is tracked: sent, viewed, when, and on what device. Proposals that were seen but not answered show up in your pipeline health filter.
Yes. Ask them to approve an item, confirm details, or pick one or several options, such as a hotel or an upgrade, with a deadline if you need one. You review their choice and apply it to the trip, and they can leave feedback on the exact day or stop it concerns.
Every enquiry, client trip and quote request is an opportunity on a 14-stage ladder that moves itself: a form request, a sent proposal, a view, a change request, an acceptance or a booking each advance the stage. No dragging cards.
Connect Stripe once. Invoice deposits, balances or the full amount straight from the proposal, track paid, open and overdue, and charge a saved card within the limit the client authorised. Suppliers get a commission tracker with aging and one-click chasing.
Flows react to triggers such as an enquiry received, a proposal viewed, an invoice paid, a birthday or a trip start. They branch, wait, send templated emails, request forms, create tasks, or hand off to a human. Start from the Rooutie library of presets.
For most agencies, yes. Clients with lifecycle, tags, preferences, important dates and interaction history. Travel groups for families that travel together. Forms with e-signature for booking and legal. A shared inbox for chats and inbound email.
The Clients view ranks who to contact now: upcoming birthdays and anniversaries, follow-ups due, proposals that were never opened and clients you have not been in touch with for three months. Select several and turn them into tasks in one go.
Yes. Private books or a shared pool, per-agent capability overrides, holiday cover with dates, and a permanent handover that moves an opportunity and its tasks to a colleague.
Pricing follows the size of your agency. Tell us about it and you get a quote within one business day. No setup fees.
Win the Booking. Run It Without the Chaos.
Tell us about your agency. You get a quote and a plan within one business day.
Email us
help@rooutie.com
Book a 20-minute demo
We walk you through your own setup
Response time
One business day, a human every time
Reply within one business day
Full white-label
No setup fees